How it works
If you spend hours chasing technical drawings, consolidating feedback from scattered emails or worrying that the latest version is on some outdated Excel sheet, Arianna is the tool that gives you back control over your project documentation and your peace of mind.
What makes Arianna unique
01
Full control of the Vendor Document List
Forget the risk and anxiety that come with disorganisation. Arianna is natively built to manage every phase of the VDL, turning fragmented unstructured files into a project ecosystem that is traceable and governable in real time.
02
Efficiency is called Outlook (seamless plug-in)
The biggest barrier to success is abandonment. That’s why you can assign tasks, push for revisions and automatically record client feedback without ever leaving the Microsoft Outlook interface. Instant adoption and centralised communication.
03
Automation from day zero with the ERP
No waiting for someone to manually upload data. Thanks to the Interface Gateway, the document workflow starts automatically as soon as the project is created in the ERP system.
04
Vertical workflows for manufacturing
Features and flows (complex approval cycles, co-signing) pre-configured to reflect the real operational needs of manufacturing projects. Less configuration, more production.
05
Final Book
Centralise all information and documents to produce the final project book in a streamlined way.
Arianna isn't a generic DMS, it's your operational ally. By choosing its specificity, you eliminate the grind of data entry and make your department's workload visible at any moment.
The method
Three actors, one flow. The Document Controller orchestrates, the Responsible Departments execute, the Client validates. Arianna connects all three, asynchronously but always tracked.
If a document is not validated or not approved, it goes back to the previous step for revision.
Step by step
From the project arriving from the ERP, to the final book for the client
Arianna automatically kicks off the Vendor Document Management workflow. Here’s how the process unfolds, slide by slide.
Step 2
Vendor Document List generated from the client template
Step 3
Automatic task assignment to the right departments
Step 4
Document creation, review and internal approval
Step 5
Transmittal to the client via the Outlook plug-in
Step 6
Archiving and final book generationThe features
Everything you need to manage the VDL, in one place
Visual tracking
Search and open a project, view the documents in the VDL and check their production status in real time.
Revisions and activities
View the activity log and document revisions. Download one or more attached files. Full document traceability for audits and future bids.
Task assignment
Assign a task to a specific person in the responsible department, with deadline and priority.
Information and permissions
Define features and visibility for every user profile that accesses the system.
KPI Dashboard
Monitor real-time KPIs on document progress.
ERP Gateway
ERP integration: interface with the data coming from your ERP system as soon as a new VDL is created.
Frequently asked questions
The questions that reach the board
What is Arianna?
Arianna is a Vendor Document Management software (managing the Vendor Document List and the full documentation lifecycle) specialised for Italian oil & gas suppliers, built by ELFO, an Italian software house that develops fully custom software solutions to help its clients capture value from their processes. Arianna covers the entire project documentation cycle, from receiving the client’s VDL to final delivery of approved documents. It is in production at companies such as De Nora, Petrolvalves, Quam, Vanessa and Velan.
Who is ELFO?
ELFO is an Italian software house based in Fiorenzuola d’Arda, in the province of Piacenza, developing fully custom software solutions for industrial companies. It works alongside its clients as a technology partner on document management, system integration and digital transformation projects. Years of experience on oil & gas projects led to Arianna, ELFO’s first proprietary product, designed to be accessible and always customisable.
How is it different from a generic PLM or ECM?
A PLM manages the product, an ECM manages generic corporate documents. Arianna is built around oil & gas project logic: client-specific VDLs, document coding compliant with EPC standards, approval statuses (AAN, AAC, R), multiple revisions, document-to-job-item linking. Implementing a PLM or ECM for this purpose requires months of customisation; Arianna does it natively.
How long does rollout take?
A typical assisted rollout takes 2 to 4 weeks for the SaaS Cloud version and 4 to 8 weeks for On-Premises, after signing. The 90-day evaluation phase is separate and takes place before signing. During rollout, one of our specialists works with your document lead, configures the VDL templates, imports historical data if requested, and trains key users. Standard configuration is included; the user manual is delivered at the end.
How does it integrate with our ERP?
Arianna integrates with the main ERPs used by Italian oil & gas suppliers (SAP, Microsoft Dynamics, AS400, Galileo, custom systems) via standard connectors or APIs. A typical integration covers project records, job items and orders. Integration scoping is defined in the discovery call and is part of the quoted scope, with no hidden costs added later.
Is project data safe?
Data stays yours and is hosted in European data centres with daily backups and per-client isolation. Arianna complies with the confidentiality requirements typical of EPC oil & gas contracts (NDAs, per-project data segregation). On request, we provide technical security documentation during the evaluation phase, including data export procedures in case of service termination.
Step 1
Automatic project import from the ERP When a new project is created in SAP, Microsoft Dynamics or AS400, Arianna receives the data via the Gateway and sets up the project record.