Main Customers & Case studies

Over 14 Italian industrial companies, one single source of truth on the project.

From Petrolvalves to Quam, from Starline to CDB. Valves, separators, instrumentation, actuators. 300,000+ documents managed, 1.8 million document transactions, 600+ active users.

Arianna Clienti de nora
PetrolValves - Arianna
Arianna Clienti Starline
Arianna Clienti Velan
Arianna Clienti Spina
Arianna Clienti quam
Arianna Clienti OMB
Arianna Clienti Melesi
Arianna Clienti Emerson
Arianna Clienti valpres
Arianna Clienti Santafede
Arianna Clienti MEGA
Arianna Clienti Meccanica padana

CASE STUDY

Petrolvalves

Petrolvalves is an Italian manufacturer of highly engineered valves for the Oil & Gas sector. Arianna was rolled out in 2016.

Headquarter

Italia

Business Area

Oil & Gas

Employees

+500

Processed docs/year

9.000

Why they looked at Arianna

Strict control of the Vendor Document List is at the heart of global quality processes, increasingly critical in the oil & gas sector for suppliers working on EPC projects. In a fully customised product offering, you can find many different document types per project and even per item. For Petrolvalves S.p.A., a dedicated information system was essential to ensure punctual collection of drawings and documentation for the Client, and tight control over approval statuses. They needed a tool that was simple to use, yet versatile and adaptable to their document processes and organisation. Arianna was rolled out in 2016

How Arianna became their winning card

With Arianna, Petrolvalves S.p.A. was able to optimise and strengthen the work of the people involved in producing and managing project documents, handling all project-related documentation efficiently, securely and quickly. The company has nearly eliminated delays in delivering project documents to the client, and communication and feedback collection have also improved significantly.
"Since we adopted Arianna to manage the creation of project documents, the quality of our work has visibly improved. We can now rely on a tool that gives us control over every phase of project document creation, without the risk of errors, oversights or omissions that previously caused rework and delays."
ICT Operations Manager
PETROLVALVES
Arianna Clienti quam

Quam

Quam is a supplier of instrumentation and measurement systems for critical industrial applications. Arianna was rolled out in 2022.

Headquarter

Italia

Business Area

Oil & Gas

Employees

36

Processed docs/year

2.540

Why they looked at Arianna

Quam had identified the main problem: every client uses a different Document List, and within a single client you can find different document types depending on the specific project. This required a significant amount of time to organise the work and keep track of every individual request. On top of that, no internal creation process could be standardised, because every project was unique. Finally, documentation was completely disconnected from individual job items, leading to constant duplication and proliferation of similar documents. Arianna was rolled out in 2022.

How Arianna became their winning card

Arianna let Quam easily organise a Document List template for every client, making VDL generation almost automatic and only customisable for specific cases. Tight integration with the company ERP also made it possible to link each document to a specific job item, connecting the same document to multiple items and so avoiding the uncontrolled proliferation of identical files.

"Arianna helped us take a big step forward in organising project documentation. Every order coming from our ERP is managed in Arianna, and it's simple and fast for us to link documents to individual items, without losing sight of the order as a whole. A huge time saving, with everything under control."
IT & Optimization Coordinator
QUAM
Arianna Clienti Starline

Starline

Starline is specialised in ball valves for critical applications in the oil & gas, petrochemical and power sectors. Arianna was rolled out in 2021.

Headquarter

Italia

Business Area

Oil & Gas

Employees

90

Processed docs/year

540

Why they looked at Arianna

Starline was struggling to effectively monitor the progress statuses of project document management for its EPC clients. Internally, it wasn’t clear who was responsible for creating the documents and who was supposed to monitor their progress. This also made client interactions harder, because they couldn’t present a clear picture of who owned which delays. The company tried to manage this information in Excel for a while, but as the number of projects and clients grew, it quickly became hard to track document progress in real time. In 2021, they chose Arianna.

How Arianna became their winning card

With Arianna, Starline can now organise its work in a structured way, defining each department’s competences clearly and intuitively from the start, with target dates used to drive internal production. Automatic tracking of every operation also made it possible to reconstruct each project’s situation clearly and efficiently, monitoring it both at a general level and per individual job order.
"With Arianna, from day one it was easy not only to organise our internal work, but also to prepare in a structured way the entire document history of the company for each individual project, letting us arrive to the client review prepared, with dates, revisions and history for every document produced."
starline - Arianna
Document Controller
STARLINE
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Frequently asked questions

The questions that reach the board

What is Arianna?

Arianna is a Vendor Document Management software (managing the Vendor Document List and the full documentation lifecycle) specialised for Italian oil & gas suppliers, built by ELFO, an Italian software house that develops fully custom software solutions to help its clients capture value from their processes. Arianna covers the entire project documentation cycle, from receiving the client’s VDL to final delivery of approved documents. It is in production at companies such as De Nora, Petrolvalves, Quam, Vanessa and Velan.

Who is ELFO?

ELFO is an Italian software house based in Fiorenzuola d’Arda, in the province of Piacenza, developing fully custom software solutions for industrial companies. It works alongside its clients as a technology partner on document management, system integration and digital transformation projects. Years of experience on oil & gas projects led to Arianna, ELFO’s first proprietary product, designed to be accessible and always customisable.

In cosa differisce da un PLM o ECM generico?

Un PLM gestisce il prodotto, un ECM gestisce documenti aziendali generici. Arianna è costruito attorno alla logica della commessa oil & gas: VDL per cliente, codifica documentale conforme agli standard EPC, stati di approvazione (AAN, AAC, R), revisioni multiple, collegamento documento job item. Implementare un PLM o un ECM per questo scopo richiede mesi di personalizzazione; Arianna lo fa nativamente.

How is it different from a generic PLM or ECM?

A PLM manages the product, an ECM manages generic corporate documents. Arianna is built around oil & gas project logic: client-specific VDLs, document coding compliant with EPC standards, approval statuses (AAN, AAC, R), multiple revisions, document-to-job-item linking. Implementing a PLM or ECM for this purpose requires months of customisation; Arianna does it natively.

How long does rollout take?

A typical assisted rollout takes 2 to 4 weeks for the SaaS Cloud version and 4 to 8 weeks for On-Premises, after signing. The 90-day evaluation phase is separate and takes place before signing. During rollout, one of our specialists works with your document lead, configures the VDL templates, imports historical data if requested, and trains key users. Standard configuration is included; the user manual is delivered at the end.

How does it integrate with our ERP?

Arianna integrates with the main ERPs used by Italian oil & gas suppliers (SAP, Microsoft Dynamics, AS400, Galileo, custom systems) via standard connectors or APIs. A typical integration covers project records, job items and orders. Integration scoping is defined in the discovery call and is part of the quoted scope, with no hidden costs added later.

Is project data safe?

Data stays yours and is hosted in European data centres with daily backups and per-client isolation. Arianna complies with the confidentiality requirements typical of EPC oil & gas contracts (NDAs, per-project data segregation). On request, we provide technical security documentation during the evaluation phase, including data export procedures in case of service termination.